Now hiring out · Dental clinic admin
Maya takes a defined front-desk workflow off the daily queue—preparing appointment enquiries, eligibility handoffs, recall drafts and admin exceptions for your team to approve.
Works the repeatable admin queue. Stops at clinical, billing and patient judgment.
[ THE DIFFERENCE ]
Your team already knows the work that keeps returning: enquiries, quote requests, registers, report packs, forms and the end-of-day handoff. Skillforce turns one of those queues into a named worker's managed job—with a named owner, clear stop conditions and a result you can inspect.
[ FAMILIAR JOBS · AI DELIVERY ]
Maya, Drew, Tessa, Nora, Quinn, Rhea, Jude, Vera, Iris, Otto, Ellis, Cole, Lena, Kai, Sam and Piper are active offers—sixteen specified jobs, each with named boundaries and human approval. Every one is an AI worker; the portraits are illustrations, not photographs of staff.
Dental clinic admin
First skill live in production — CDBS eligibility administration
Handles repeatable front-desk administration while reception retains clinical, billing and patient judgment.
Engineering CAD draftsman
Works in the CAD tools your team already runs
Drafts inside SolidWorks, Autodesk Revit and Fusion, or parametric code-CAD—using your standards, parts and templates. A licensed engineer checks and releases every drawing.
Turbine docs assistant
Answers cited straight from your own manuals and procedures
Searches your team's own uploaded gas-turbine and rotating-equipment manuals and procedures and answers with a document and page citation. If the documents don't cover it, Tessa says so instead of guessing.
Accounts-receivable admin
Careful follow-up beyond native accounting reminders
Finance / back-office admin — turns your aged receivables into a weekly, approval-ready chase list.
Property management admin
Careful triage beyond native property reminders
Keeps tenant and owner administration moving while property managers retain decisions and urgent escalations.
Trades office admin
Careful pre-payment admin beyond native job-management reminders
Owns the pre-payment side of the office—qualifying quote requests, preparing job packs and raising invoices on approval—so technicians stay in the field.
Contractor admin & compliance assistant
Per-site paperwork prepared from your own templates—approved by you before anything sends
Handles the administrative drag for independent trade and engineering contractors—drafting quotes, assembling induction packs, tracking timesheets and formatting docs—while you retain complete pricing, safety and signing authority.
Technical project controls coordinator
Coordination registers, minutes and handover indexes prepared from your templates—released by your PM before anything publishes
Owns the coordination layer for small technical project teams—registers, RFIs, minutes, look-aheads and handover indexes drafted from your own templates—while your PM approves every item, every minute and every submission.
Warranty & after-sales claims administrator
Claim packs assembled and deadline-checked against each manufacturer's own requirements—approved and lodged by your service manager
Runs the paperwork clock behind warranty recovery for dealerships, equipment service operations and builders—claim packs, the lodgement-deadline register, claims ageing and documentation rework—while your manager approves every claim, lodges every claim and decides what is covered.
Purchasing & supplier administrator
Purchase orders prepared, acknowledgements chased and backorders tracked—signed by your approver before anything reaches a supplier
Owns the order book for small product businesses—preparing purchase orders from your approved requisitions, chasing acknowledgements and delivery dates, keeping the open-order and backorder register current and matching supplier invoices—while you decide what to buy and your approver signs every order.
Training records & compliance administrator
Enrolments and completions processed, credential files tracked and evidence indexed—while your assessor decides competency and your delegate signs
Owns the records desk for small training providers—processing enrolments and completions, checking student data against your reporting rules, keeping the trainer and assessor credential register current and indexing evidence packs—while your assessor decides every outcome and your delegate issues, signs and lodges.
Facilities & maintenance administrator
Work orders triaged, trade quotes compared and preventive schedules tracked—while you approve every spend and contractor dispatch
Owns the maintenance queue for commercial property and facility managers—triaging occupant repair requests, collecting and comparing trade quotes, coordinating scheduled preventive maintenance and maintaining asset service logs—while you approve every contractor and authorise every expenditure.
Estimating & tender administrator
Bid registers kept current, quote requests drafted and estimate packs formatted in your templates—while your estimator owns every quantity, rate and price
Runs the tender desk for founder-estimators and small estimating practices—tracking invitations, addenda and close dates, drafting subcontractor quote requests, logging replies like-for-like and formatting BOQs and estimate packs into your Excel and Word templates—while your estimator measures, prices and submits.
Reporting & analytics administrator
Exports checked, totals reconciled and report packs drafted in your templates—while you approve every report and keep every decision
Runs the reporting layer for owners, operations and finance leads—pulling and checking scheduled exports, cleaning and reconciling the period's data, maintaining KPI sheets and dashboard tables and drafting weekly, board, funder and regulator packs from your own templates—while your approver releases every report and every decision stays yours.
Site administrator
Site diary drafted, look-ahead kept current and call-ups, ITPs and progress packs prepared from your notes—while you run the site and sign every document
Runs the site desk for foremen, leading hands and site supervisors—turning notes, photos and voice memos into the daily diary, keeping the two-week look-ahead current, drafting subcontractor and delivery call-ups, pre-filling ITPs and inspection requests and maintaining the defects register and progress pack—while every safety, quality, sequencing and commercial decision stays with the foreman.
Equipment hire administrator
Hire enquiries logged, booking packs and movement boards prepared, and return exceptions reconciled—while your team approves every price, booking and release
Runs the hire desk for small equipment, plant, access and tool hire businesses—logging enquiries, checking requested dates against approved availability records, drafting quotes and booking packs, keeping the delivery and collection board current and reconciling return paperwork—while every price, booking, movement and equipment release stays with your team.
Your systems are different. Every worker includes paid activation to fit the role to your workflow, permissions and language.
[ FOUR PHASES ]
We do not dump software in your lap. We run an operational onboarding process that proves each worker on real examples before it touches live work.
Start with one repeated workflow, a clear owner and a result worth measuring.
We learn your process, connect approved tools, set permissions and build acceptance tests.
The worker handles real examples in a safe mode. You review outputs before it touches live work.
Skillforce monitors runs, handles failures and improves performance every month.
[ BUILT-IN CONTROL ]
Every worker starts with the minimum access it needs. External actions can require approval, exceptions always escalate and every run leaves an operational trail.
Discuss your risk boundaryDraft only, recommend, or act within explicit limits. You choose the starting mode.
High-impact messages, changes and exceptions wait for an authorised person.
Inputs, decisions, tool calls and outputs are logged for review and improvement.
We monitor the worker, investigate failed runs and maintain the skillset over time.
[ THE SCOREBOARD ]
Manual handling time removed from the team.
How quickly the workflow reaches its next useful state.
The share of outputs accepted without material edits.
Where the worker needs human judgment or better training.
We do not sell “AI transformation.” We agree on the scoreboard before the worker starts.
[ FOUNDING PILOT ]
A focused 90-day engagement for Australian SMEs that want a real operational result before expanding their AI workforce.
Usage is included within an agreed operating envelope. Higher volume or custom systems are scoped before activation.
Book a 30-minute load audit[ QUESTIONS ]
Both. You receive a working AI system, but Skillforce operates it as a managed service: monitoring, maintenance, skill tuning and support are included.
Only inside boundaries you explicitly approve. New deployments normally begin in draft or recommendation mode, with external actions held for human approval.
No. The goal is to work with the inbox, CRM, documents and collaboration tools your team already uses. Integration feasibility is confirmed during activation.
It escalates. Exceptions are part of the operating design, not treated as an embarrassing edge case. Those cases also become the input for future skill tuning.
Yes, if the workflow is repeated, measurable and safe to operate with defined approvals. The founding roster shows the patterns we can deploy fastest.
[ START WITH A 30-MINUTE LOAD AUDIT ]
No customer records or system access needed. We map the repeated work, the human boundary and the first measurable workflow.
Book the load audit 30 minutes · No customer data · Existing team stays in control